Privacy Policy

Vaishnavi Systems and Solutions is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you visit eduwizerp.in or use our services.

01Information we collect

a) Personal information

• Name, email, phone number
• Employee or student ID
• Address and demographic details
• Role, department, designation

b) System & usage information

• Login history and activity logs
• Browser, device, and operating system details
• IP address and location

c) Organisational data

• Student academic records
• Attendance and leave details
• Payroll and HR information
• Financial and transactional data
• Inventory and administrative records

02How we use information

• To provide ERP services and features
• User authentication and account management
• System performance improvement
• Generating reports and analytics
• Security monitoring and fraud prevention
• Communication and technical support

03Data storage & security

• Encrypted data storage and secure servers
• Role-based access and permissions
• Regular backups and monitoring
• However, no system is 100% secure; users must maintain safe practices

04Data sharing

We do not sell or share user data, except in cases such as:

• Legal requirements — court orders, government requests
• Authorised partners providing technical support
• Approved third-party integrations, with prior permission

05Cookies & tracking

• Used to maintain login sessions
• Improve user experience
• Store preferences

06User responsibilities

• Keep login credentials secure
• Ensure accuracy of entered data
• Not misuse or share ERP data
• Report suspicious activity immediately

07Data retention

• Data is retained as long as required for operational or legal purposes
• User accounts are disabled upon exit, but records may remain archived

08Third-party integrations

If the ERP integrates with third-party services — SMS, payments, biometrics and so on — those providers follow their own privacy policies, and we are not responsible for their data handling.

09Changes to this policy

We may update this Privacy Policy periodically. Continued usage of the ERP constitutes acceptance of the updated policy.

10Contact information